Is the use of story boarding beneficial to project management?

Story boarding is a technique that is commonly referred to in the movie industry. This technique gives details about the functions and puts them in an outline that is visual and easy to follow. This visual helps to identify issues and develop plans to fix it.

In project management, one of the benefits of creating a storyboard is improving business processes. Some of the ways it is beneficial are listed below;

1. The entire system actually exists, the process groups are integrated, and the roles/responsibilities by Control Account Managers, Functional Managers, Project Managers, Earned Value Administrators, Contracts, etc. are clearly depicted.

2. The individual processes can be traced from process grouping to process grouping quickly, easily in both directions, and include examples of live data.

3. The contractor can easily present to its management team (training, verification, etc.) as well as to its customers how the entire system functions: training, briefing, and customer-satisfaction items.

4. During pre-award surveys, proposal development, and other source selection activities, the storyboard is a very valuable exhibit, thus enhancing award rates.

5. The storyboard reduces the specter of doubt, including the syndrome of “the system is somewhere out there in cyberspace; we charge, and then it prints out a performance report.”

6. Consensus reached by various levels of management during development often streamlines archaic systems, thus encouraging wider use and acceptance of the system.

With the implementation of new software tools that take care of reporting, scheduling and the costs, story boarding is becoming a thing of the past. So, is it still considered a benefit to physically sit down and graph things out, or should we use the software that will automate some of these processes?

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